Privacy Policy

Effective Date: January 1, 2026 | Last Updated: September 2026

1. Introduction & Overview

Welcome to ImjanJobs (accessible at imjanjobs.com), a leading talent and recruitment marketplace operated by Smart Zoom Business Services LLC ("we", "us", or "our"), headquartered in Dubai, United Arab Emirates. We are committed to safeguarding the privacy and confidential personal data of all job seekers, candidates, employers, recruiters, and visitors across our platform.

This Privacy Policy explains in detail how we collect, store, process, share, and protect your personal information in full compliance with the UAE Personal Data Protection Law (Federal Decree-Law No. 45/2021 - PDPL), the General Data Protection Regulation (GDPR - Regulation (EU) 2016/679), and applicable regional data protection frameworks across the Gulf Cooperation Council (GCC).

2. Data Controller Information

For the purposes of applicable data protection legislation, the Data Controller responsible for your personal data is:

• Entity: Smart Zoom Business Services LLC (ImjanJobs)
• Location: Business Bay, Dubai, United Arab Emirates
• Data Protection Officer (DPO): privacy@imjanjobs.com
• General Inquiries: support@imjanjobs.com

3. Information We Collect

We collect information that you provide directly to us, as well as technical data generated automatically during your use of the platform:

A. For Job Seekers & Candidates

• Identity & Contact Details: Full name, email address, phone number, nationality, country and city of residence.
• Curriculum Vitae (CV) & Career Data: Work experience, job titles, education history, university degrees, professional certifications, technical skills, languages spoken, current and expected salary ranges, notice period, and resume documents (PDF/DOCX).
• Application Records: History of jobs applied for, cover letters, questionnaires, and application status updates.

B. For Employers & Recruiters

• Corporate Details: Company legal name, trade license / commercial registration number, industry, headquarters address, company logo, and official website.
• Recruiter Identity: Authorized representative full name, business email address, phone number, and designation.
• Billing Information: Invoicing details, payment history, and billing addresses (credit card transactions are processed securely via PCI-DSS certified payment gateways; we never store full credit card numbers).

C. Automatically Collected Technical Data

• IP address, browser type and version, device information, operating system, referrer URL, pages visited, time spent per page, and interaction events via Google Analytics 4 (GA4).

4. Legal Bases & Purposes for Data Processing

We process your personal information strictly under lawful grounds as defined under the UAE PDPL and GDPR:

• Performance of Contract: To deliver recruitment marketplace services, create and manage accounts, publish vacancies, match candidates with open roles, and route applications.
• Explicit Consent: Where you opt in to receive job alert notifications, marketing newsletters, or make your profile searchable by verified employers.
• Legitimate Interests: To enhance platform usability, prevent recruitment fraud, detect bots, enforce security measures, and analyze aggregate employment trends.
• Legal Compliance: To comply with applicable employment laws, tax reporting, corporate regulations, and lawful requests from judicial authorities in the UAE and GCC.

5. Candidate Profile Visibility & Data Sharing

We respect candidate privacy at every stage:

• Direct Job Applications: When you apply for a job posting, your CV, profile details, and contact information are transmitted directly to the verified employer who posted that vacancy.
• Searchable Profiles: If you set your candidate profile to "Public/Searchable", verified employers subscribed to ImjanJobs Talent Search may view your resume and reach out to you with relevant job opportunities. You can change your profile visibility to "Private/Confidential" at any time from your Account Settings.
• No Unauthorized Third-Party Selling: We will never sell, lease, or rent your personal contact information or CV to third-party data brokers or marketing telemarketers.

6. Cookies & Analytical Technologies

ImjanJobs uses essential session cookies to maintain your login authentication, secure CSRF tokens, and remember your language/country preferences (e.g. UAE / Arabic). We also utilize Google Analytics 4 (GA4) with IP anonymization to evaluate aggregate website traffic, optimize page load speed, and improve user navigation flows. You may manage cookie preferences via your web browser settings at any time.

7. Data Storage & International Transfers

Your data is stored in enterprise cloud infrastructure with tier-3 data centers featuring physical security, 256-bit AES encryption at rest, and end-to-end TLS/SSL encryption in transit. Where data is transferred across borders within the GCC or international regions, we implement Standard Contractual Clauses (SCCs) and rigorous technical safeguards in compliance with UAE PDPL Chapter 3.

8. Your Legal Rights

Subject to applicable data protection regulations, you possess enforceable rights regarding your personal information:

• Right to Access: Request a copy of the personal information we hold about you.
• Right to Rectification: Edit or update inaccurate or outdated profile details directly via your Account Settings.
• Right to Erasure ("Right to Be Forgotten"): Request the permanent deletion of your account, resume, and application history.
• Right to Data Portability: Obtain your profile and resume data in a structured, machine-readable format.
• Right to Withdraw Consent: Unsubscribe from job alerts or marketing communications at any time with a single click.

To exercise any of these rights, contact our Data Protection Team at privacy@imjanjobs.com. We respond to all verified requests within 30 calendar days.

9. Security Safeguards & Retention Period

We retain candidate and employer data only for as long as necessary to fulfill the recruitment purposes outlined in this policy or as required by commercial retention laws. Inactive accounts that have shown no login activity for over 36 consecutive months are securely archived and scheduled for automated anonymization.

10. Updates to this Privacy Policy

We may periodically update this Privacy Policy to reflect platform enhancements or regulatory changes. Any material changes will be communicated via a prominent notification on our website or via email to registered users.